I-9 Policy Update

Updated: Jun 24, 2020

In light of the constantly changing circumstances such as stay-at-home orders due to COVID-19, the Department of Homeland Security (DHS) has issued a temporary policy regarding documents required to complete Form I-9, Employment Eligibility Verification.

List B of Form I-9 requires employees to present certain identity documents. However, due to COVID-19, employees may have trouble renewing such documents as a state driver’s license or a state ID card. As such, the DHS policy states that, “[b]eginning on May 1, 2020, identity documents found in List B set to expire on or after March 1, 2020, and not otherwise extended by the issuing authority, ma be treated the same as if the employee presented a valid receipt for an acceptable document for Form I-9 purposes.”


Acceptable List B Documents


  • Driver’s license

  • State ID card

  • ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address

  • School ID card with a photograph

  • Voter registration card

  • U.S.military card or draft record

  • Military dependent’s ID card

  • U.S.Coast Guard Merchant Mariner Document (MMD) card

  • Native American tribal document

  • Driver’s license issued by a Canadian government authority

Acceptable List B Documents for individuals under the age of 18 who are unable to present a document listed above:

  • School record or report card

  • Clinic, doctor or hospital record

  • Day care or nursery school record

Process


For E-Verify participating employers: Use the employee’s expired List B document number from Section 2 of the Form I-9 to create an E-Verify case as usual within three days of the date of hire.


When your employee provides an acceptable expired List B document that has not been extended by the issuing authority you should:

  • Record the document information in Section 2 under List B, as applicable; and,

  • Enter the word “COVID-19” in the Additional Information Field.

When the employee later presents an unexpired document, you should:

  • In the Section 2 Additional Information field: